My wedding workflow has evolved over the four years I've been in business. I started out not really having a plan, which turned out to be just as chaotic as it sounds. As I kept shooting weddings, I noticed what worked for me and what didn't. Finally, I put down on paper a rough outline of a workflow I thought would work for me. I'm still refining it, but this system is one that I use with every wedding I photograph. I hope this is interesting for brides and photographers alike! I'm super nosy myself so I love getting a peek into other people's workflows. :)
Once I get an email in my inbox about a wedding, I will answer it with my pricing information PDF (it's so pretty!), a little bit about myself, and an invitation to meet in person (or on Skype, if they aren't in Oklahoma). I really love talking to couples face to face, especially over coffee! :)
Once we start moving forward, I'll send them the contract + questionnaire that I send every wedding client. They'll put down their deposit and we are a go!
THANK YOU NOTE
I believe in the power of gratitude. I'll try (sometimes it doesn't quite happen #realtalk) and send out a thank you note to every client who books me because THEY MEAN THE WORLD TO ME.
BOOK ENGAGEMENT SESSION (IF APPLICABLE)
If the couple has added an engagement session to their package, we'll go ahead and put that on the calendar. I really do love engagement sessions, they are a chance to get to know each other and for the couple to get used to be in front of my camera! (They're a lot of fun too.)
EMAIL SIX WEEKS BEFORE
I'll email my couple six weeks before their wedding to remind them about their second payment and to talk about creating a schedule for their wedding day. I love doing this with my couples because then we can make sure that there is plenty of time for photos on their wedding day.
My favorite part of the workflow. ;)
THANK YOU EMAIL
Again with the thank yous! I'll send a quick email or text to my couple saying THANK YOU for letting me a part of their big day. It truly is an honor, and I can't say it enough.
I upload the photos to my external hard drive. I've got my photos organized by year --> client --> card (card 1, 2, 3 etc). I also keep the photos on my memory cards until they need to be deleted.
CULL IN PHOTO MECHANIC
I open up Photo Mechanic (the greatest tool for photographers known to man) and cull through my photos in record time. I'm looking for photos that tell the story of the day so duplicates and "unnecessary" photos (I over-shoot, it's a problem) go bye bye.
IMPORT PHOTOS TO LIGHTROOM
I'll then take the photos I want and drag them straight to Lightroom. I have it set up so while I'm importing them, Lightroom applies a preset to the photos. So when they're all in Lightroom, they are already edited with my basic preset. (Tip: Open up the Import tab in LR and look to the left for "Apply During Import." Then you can add a preset!)
I'll go through the images changing exposure, shadows, and doing any other fine-tuning for the different light situations (ceremony, reception, portraits, etc). This doesn't take long because they've already got a preset applied to them. Netflix is usually playing in the background. #bingewatchingsessions
CULL IMAGES AGAIN
Once the images are edited, I'll fly through them again in Lightroom just to make sure that there aren't any images left that I don't want. Sometimes my vision changes when they are edited so I go through them again to see what exactly I'm giving my client and that it is 100% perfect.
I'll export them to a FINISHED folder and (usually) have a dance party because this step means that new images are going out to amazing clients!
UPLOAD TO GALLERY
I use Pass to deliver my images so I'll upload the gallery and organize the photos before...
WHOOOOOOSH! (OFF THEY GO)